Ladies Football 4 Fun Ltd- Privacy policy
Ladies Football 4 Fun Ltd are committed to protecting and respecting your privacy and personal data. This Privacy Policy describes how we will use your personal information and how you can exercise your rights under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (DPA).
This Privacy Policy aims to give you information on how Ladies Football 4 Fun Ltd collects and processes your personal data through your use of this website and your interaction with us. Including any information given on registration, or in person during sessions.
Our website is not intended for children and we do not knowingly collect data relating to children in any circumstances.
It is important to read this Privacy Policy when we are collecting or processing personal data about you, so that you are fully aware of how and why we are using your data.
Data controller and contact information
The data controller and organisation responsible for your personal data is Ladies Football 4 Fun Ltd (referred to as “Ladies Football 4 Fun”, “we”, “us” or “our” in this Privacy Policy), a company registered in England and Wales with company number 14301531 and registered address 3 Farnborough Drive, Shirley, solihull B90 4TB
If you have any questions, comments or requests regarding this Privacy Policy, including any requests to exercise your legal rights, please feel free to contact us at:
Company director’s: Melissa Howarth & Helen Wilkins-Tims
By post: 3 Farnborough Drive, Shirley, solihull B90 4TB
By telephone: 07966627367
By email: ladiesfootballfun@gmail.com
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
As a not for profit organisation we are exempt from paying the data protection fee. We will only take information necessary for registration and membership purposes. We can confirm this has been checked with the Information commissions office (ICO) on 25th February 2023.
Third party links
Our website may include links to third-party websites, plug-ins and applications, such as those for companies who have supported us throughout our time as a business.
Clicking on those links or making use of those plug-ins and applications may allow third parties to collect or share data about you. We do not control these third-party websites, plug-ins and applications and are not responsible for their privacy policies or statements.
When you leave our website or use any third party plug-in or application, we encourage you to read the applicable privacy policy.
The personal data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, and store relevant data about you that includes:
We do not collect any special categories of personal data (such as details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, health data or genetic and biometric data). We also do not collect information about criminal convictions and offences.
How we collect your personal data
We use different methods to collect data from and about you including through:
Purposes and lawful basis for processing personal data
Your data is processed under the below Lawful basis for handling your personal data:
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Marketing
We will ask for your consent to send marketing information using an opt in or out function on the registration forms. We may use your personal data to form a view on what may be of interest to you, however we will never pass your details on to a third party to send you marketing.
You can ask us to stop sending you marketing messages at any time. Simply get in touch with Ladies Football 4 Fun using the contact details on page 1 of this privacy policy, and we will remove your details from the marketing list.
Change of purpose
We will only use your personal data for the purposes for which we collected it.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Who we share your personal data with
We do not share your data with any other third parties except in circumstances where:
Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they will be subject to a duty of confidentiality.
We have in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Retention periods
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for. Should you wish for us to remove your personal data from our database please contact us using contact details on Page 1 of this privacy policy.
Your rights regarding your personal data
You have several rights regarding your personal data. If you wish to make any requests in the exercise of your rights, please contact us in writing using the contact details at the top of this page. You will not need to pay a fee to see the personal data we hold for you. We may need to request specific information from you to help us to confirm your identity and ensure your right to access your personal data or to exercise your rights in relation to it. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request.
We will respond to any request for access to own personal data as quickly as possible.
Right to request access to your personal data- Commonly known as a “data subject access request”, you may request a copy of the personal data which we hold about you.
Right to request correction of your personal data- You may request that any incomplete or inaccurate data we hold about you be corrected, although please note that we may need to verify the accuracy of the new data you provide to us.
Right to request the erasure of your personal data- You may ask us to delete or remove personal data where there is no good reason for us continuing to process it. You can also ask us to delete or remove personal data where you have successfully exercised your right to object to processing (see below). We may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Right to object to the processing of your personal data- Where we are relying on a legitimate interest to process your personal data, you may object to our processing if you believe it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your personal data which override your rights and freedoms.
Right to request the restriction of the processing of your personal data- You may ask us to suspend the processing of your personal data if you want to establish the data’s accuracy, where our use of the data is unlawful but you do not want us to erase it, where you need us to hold the data even if we no longer require it, such as if you need it to establish, exercise or defend a legal claim, or if you have objected to our use of your data but we need to verify whether we an overriding legitimate interest in using it.
Right to request the transfer of your personal data- You may request the transfer of your data to you or a third party. We will provide you, or the relevant third party, with your personal data in a structured, commonly used, and machine-readable format. Please note that this only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Right to withdraw consent- Where we have processed your personal data on the lawful basis of consent, you have the right to withdraw this consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
Right to complain- If you have any concerns about how we have handled your personal data, please contact us so we may address them.
You also have the right to lodge a complaint with the supervisory authority, the Information Commissioner's Office, about how we manage your data.
Ending Statement
This Privacy policy was reviewed on 25th February 2023, by company director Melissa Howarth. Using guidance from the Information commissioner’s Office (ICO). This policy will be reviewed regularly to ensure all information is up to date with guidance.